Maintenance Coordinator

Haridwar

Job Brief: A Maintenance Coordinator at Rubico will be responsible for ensuring smooth facility and office operations through effective maintenance management, vendor coordination, and team leadership.

This person should be highly organized, proactive in troubleshooting, and capable of making quick decisions during technical issues. They must maintain a high standard of safety, cleanliness, and functionality across the premises.

Required Skills

Strong understanding of electrical, plumbing, HVAC, and general facility systems
Experience in vendor and contractor management (plumbing, electrical, security, etc.)
Proficiency in asset tracking and record management tools such as AMA
Excellent problem-solving and communication skill
Experience in property management and office renovation coordination
Knowledge of safety compliance, fire systems, and CCTV monitoring

Responsibilities

Ensure overall cleanliness, maintenance, and proper functioning of the office premises.
Oversee electricity, water supply, plumbing, HVAC, and all facility equipment (AC, generator, UPS, fire extinguishers, CCTV, water pumps, kitchen appliances, etc.).
Troubleshoot technical issues and coordinate with vendors or specialists for repairs.
Supervise campus maintenance, including garden, parking, and building areas.
Track and update company assets with correct location and status using AMA.
Coordinate office renovation, design, and improvement activities.
Liaise with government authorities for electricity, water, and compliance requirements.
Manage and guide the facility team (office assistants, cleaners, gardener) ensuring accountability and timely issue resolution.
Ensure safety and security through regular checks, CCTV monitoring, and fire safety compliance. Oversee vendor contracts, RFPs/RFQs, procurement, and ensure timely service delivery.
Maintain records of maintenance schedules, expenses, and prepare periodic reports.
Collaborate with HR, Admin, and Finance teams to ensure seamless operations.
Provide support for housing, utilities, and arrangements for guests when required.